Business Admin and Purchasing Assistant

Job Description

This is a varied role as a Business Admin and Purchasing Assistant within a successful growing company based in offices in Millbrook near Southampton, Hampshire.


This is a part-time position, 25 hours per week over 4 or 5 days.

About us

We are a UK market leader in the manufacture of bespoke robotic welding and handling systems with a well-established brand and reputation. Having recently been acquired by AWL, a global robotic automation supplier, we are embarking on an ambitious business growth and development plan. As the result of an internal re-organisation to facilitate this plan we are currently looking for a Business Admin Assistant to join our team.

Salary and Benefits

This position offers a competitive starting salary depending on previous experience plus an annual profit related bonus, pension, life cover insurance, 25 days holiday pro-rata and free parking.

Key Responsibilities

As a Business Admin and Purchasing Assistant you will be part of a small friendly team reporting directly to our Finance and Office Manager, with a varied and challenging role including the following responsibilities:

Purchasing responsibilities including purchasing of spare parts, purchasing of office and workshop consumables, expediting orders, responsibility for goods received and kitting of project bins along with invoice matching.

Sales Order Processing for spare parts, regular spares reviews and stock takes.

Admin support for the Automation and Support Team including booking and coordinating travel and accommodation for the engineers, printing training manuals, managing the Service Contracts and chasing renewals, processing mileage logs and expense claims.

Answering the telephone and dealing with customer enquiries.

Opening and distributing the mail and filing.

Greeting visitors and organising visitor hospitality.

General Office Admin and Support for the Purchasing, Finance and Engineering Teams.

Required Skills, Experience and Qualifications 

We are looking for somebody with a 'can-do' attitude who is calm under pressure, with a clear understanding of the timescale pressures that are frequently placed on Engineering Project Teams. You must have previous experience of working in an office environment, ideally in an Engineering or technical manufacturing business. The following specific minimum qualifications and skill set are mandatory:

A minimum of 5 GCSE's (grades A-C, which must include Maths and English) are required but higher level qualifications would be a distinct advantage.

Proficiency in MS Office Products including Word, Outlook and Excel. Previous experience of using a purchasing, MRP or ERP system would be desirable.

Excellent written and oral communication skills.

Proven organisational skills, ability to multitask in a busy team environment and prioritise own workload whilst maintaining an attention to detail.

Previous experience in a technical manufacturing or engineering business would be a distinct advantage.

If you meet all of the requirements then please apply for this Business Admin and Purchasing Assistant role by sending your CV along with a covering letter to Bev explaining why you believe that you are ideally suited to this role and detailing your current salary. Please apply by e-mail to

We are handling the recruitment for this role in-house. Any CVs submitted by recruitment consultants will not be reviewed, so please ensure that you submit your CV in person.


An excellent opportunity for a Business Admin and Purchasing Assistant looking for a varied and interesting role in the Southampton area.

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