Business Administration Support Assistant

Job Description

A varied role encompassing all areas of office administration providing support to the Purchasing, Finance and Engineering Teams. This is an exciting career opportunity for somebody with enthusiasm to learn and progress within a successful growing automation company. This position is based near Southampton, Hampshire.


This is a full-time position, 37.5 hours per week. Hours are 8.00am - 4.30pm Monday to Thursday, 8.00 - 1.30pm Friday with the possibility of some flexibility with start and finish times.

About us

We are a UK market leader in the manufacture of bespoke robotic welding and handling systems with a well-established brand and reputation. Having recently been acquired by AWL, a global robotic automation supplier, we are embarking on an ambitious business growth and development plan. As the result of an internal re-organisation to facilitate this plan we are currently looking for a Business Admin Assistant to join our team.

Salary and Benefits

This position offers a competitive starting salary depending on previous experience plus an annual profit related bonus, pension, life cover insurance, 25 days holiday and free parking.

Key Responsibilities

As a Business Support Assistant, you will be part of a small friendly team reporting directly to our Finance Manager, with a varied and challenging role including the following responsibilities:

Purchasing responsibilities including purchasing of spare parts, purchasing of office and workshop consumables, expediting orders, full responsibility for goods received and kitting of project bins along with invoice matching.

Sales Order Processing for spare parts, regular spares reviews and stock takes.

Timesheet entry onto the purchasing system and project costing exports.

Admin support for the Automation and Support Team including booking and coordinating travel and accommodation for the engineers, processing mileage logs and fuel receipts.

Answering the telephone and dealing with customer enquiries.

Opening and distributing the mail and filing.

Greeting visitors and organising visitor hospitality.

General Office Admin and Support for the Purchasing, Finance and Engineering Teams.

Required Skills, Experience and Qualifications 

This is a busy and very varied role which will require you to be well organised and work with a high level of accuracy. We are looking for somebody who has the enthusiasm and ability to learn new skills quickly and can demonstrate a flexibility to support the team across the whole business. This will involve working in an office environment for much of the time but also working in the Goods-In area for part of the role.

The following specific minimum qualifications and skill set are mandatory:

Previous experience of working in an office environment, preferably within an engineering or technical manufacturing business.

A minimum of 5 GCSE's (grades A-C, which must include Maths and English) are required but higher-level qualifications would be a distinct advantage.

Proficiency in MS Office Products including Word, Outlook and Excel. Previous experience of using a purchasing, MRP or ERP system would be desirable.

Excellent written and oral communication skills.

Time management and the ability to multitask whilst maintaining a high level of attention to detail is essential as this is a very fast paced role with many deadlines

If you meet all of the requirements then please apply for this Business Administration Support Assistant role by sending your CV along with a covering letter to Bev explaining why you believe that you are ideally suited to this role and detailing your current salary. Please apply by e-mail to


An excellent opportunity for a team player with Business Administration skills looking for a varied and interesting role in the Southampton area.

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